To: The Caltech Community
From: Joseph E. Shepherd
Vice President for Student Affairs and C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering
Dr. Barbara Green, Associate Dean of Undergraduate Students, has announced that she will be retiring in the summer of 2018. Dean Green has been a vital and essential member of our community since she joined Caltech on September 1, 1989, after serving as Dean of Students at Whittier College from 1977 to 1989 and Assistant Dean of Students at Purdue University from 1974 to 1977. She has brought a thoughtful and kind manner to her work with students to help them overcome challenges and succeed at Caltech. Day in and day out, she has been tireless in her compassionate and patient engagement with our students, with their parents, and with faculty. Respected for her fairness and her personal approach, Dean Green has earned our students' trust and confidence as she has helped them navigate personal and academic challenges, large and small. Generations of students count her among the significant factors that have enabled them to achieve personal growth as well as academic success.
An esteemed and valued colleague in Student Affairs, Dean Green has also taken on very substantial administrative responsibilities. In her role as Associate Dean, she has worked with seven faculty deans. In 2003, Dean Green took on an additional responsibility as disability services coordinator for our graduate and undergraduate students. She had sole responsibility for the Undergraduate Deans' office in 2010-11 and served as interim dean during academic year 2015-16. She also has played a key role in welcoming our prospective and incoming students through her leadership of the freshman orientation program.
Dean Green has skillfully worked behind the scenes with faculty to assist in the development and support of academic programs that ensure student success. Along with pleasant tasks, such as determining how to spend discretionary funds on student-led activities, she has taken on such challenging responsibilities as working with students in crisis and serving on the Conduct Review Committee. Dean Green has been a passionate advocate for student engagement and personal growth, and has supported and provided valuable counsel to students in leadership positions. She has served as a key liaison to the undergraduate Board of Control, responsible for preserving academic integrity under the Honor Code system. In recognition of Dean Green's many contributions to the Caltech community, she was elected as an honorary member of the Caltech Alumni Association in 2000 and received the Thomas W. Schmitt Annual Staff Prize in 2013 (www.caltech.edu/schmittprize/2013).
Dean Kevin Gilmartin has been leading a national search for Dean Green's successor during this academic year. A hiring committee consisting of our faculty, students, and staff has been considering applicants and is currently interviewing candidates.
I want to extend my personal thanks and appreciation for Barbara's many contributions during her time at Caltech. We are planning a community event to celebrate her career, and the date for this will be announced later this spring.
Get excited! In continued efforts to promote campus health and wellness, the Caltech Health Education Advisory League (HEAL) will be hosting the fourth annual Beaver 5K for the Caltech community on Saturday, April 28! The course will be on campus and will start at 10:30 am at Beckman Lawn.
Please register at http://goo.gl/zXVdno; due to safety concerns, we are capping the number of people who can register to 300.
The registration fee is $5, which includes a T-shirt. You can Venmo @caltechheal, pay this in cash to our table on 4/13 or to Grace Ho's office in the CSS Room 215 with your name. This payment must be made by Friday, April 20th.
All participants also need to fill out a waiver (http://goo.gl/8WGksE); you can email it to us at email@example.com, drop it off at our table on 4/13 or Grace Ho's office in the CSS Room 215, or bring it with you on the day of the race.
We will have a table outside Chandler on April 13th at noon to take signups and accept cash and waivers.
We also need volunteers! If you are interested in helping out for the event, we would love to have you. Please sign up at http://goo.gl/LvfkGZ, and we'll get back to you shortly.
February 1, 2018
As Caltech's Title IX Coordinator, it is my responsibility to help ensure awareness and understanding of the Institute's commitment to providing a safe and supportive environment with regard to sexual misconduct. As such, I think it is important that we take time annually to familiarize ourselves with our values and initiatives.
Caltech believes that all members of the community have the right to be treated, and the responsibility to treat others, with dignity and respect. Our Title IX initiatives are firmly fixed within these values. Caltech's Title IX Office engages in efforts to end, prevent, and address all forms of sexual misconduct including sex discrimination, sexual and gender based harassment, and sexual violence and will not tolerate, and will not accept, such behavior.
Please find enclosed a brochure entitled Title IX: What Every Caltech Community Member Should Know About Title IX.
This brochure highlights our policy and expectations, definitions and reporting, and resource information. Upholding the values of the Institute is a responsibility that is shared by all of us.
If I can be of any help or if you have questions, please feel free to contact me at x3132 or firstname.lastname@example.org.
Assistant Vice President
Equity, Accessibility, Inclusion Initiatives
Title IX Coordinator
To: The Caltech Community
From: Joseph E. Shepherd, PhD '81
Vice President for Student Affairs and C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering
Date: February 1, 2018
Re: Bechtel Residence and Residential Life
In 2012, we began a process to add a new undergraduate residence—the Bechtel Residence—to our campus. Since that time, our community has been actively involved in a collaborative process and dialogue to shape the physical structure, design, and layout of Bechtel, as well as to reflect on how best to incorporate this new building into our residential life system.
The introduction of Bechtel is a major event in our small community; it will enable nearly all of our undergraduates to live on campus, will result in additional housing for graduate students, and will significantly change Caltech's residential life experience overall. My letter today is to inform you about the outcome of our discussions and deliberations, and to share with you our plans for enhancing residential life and for the opening of the Bechtel Residence in the fall of 2018.
I thank all the members of the Caltech community who have contributed to this process. In particular, I commend our students for their significant contributions over the last year in creating the Committee on Undergraduate Caltech Housing (COUCH) and conducting the committee meetings, presentations, and discussions that led to their final report. Consultation with our trustees, alumni, faculty, Student Affairs staff, and administrators has been equally essential in developing a final plan for our campus. President Thomas F. Rosenbaum and Provost David Tirrell have also offered valuable guidance and leadership, as well as feedback on earlier draft recommendations, and have endorsed my final decision and plan as a framework for opening the Bechtel Residence and for the future of residential life at Caltech.
In advancing this plan, the core values of our community have been the guiding principles. The key elements of the plan are:
Bechtel will be a multi-use, multi-generational residence open to all undergraduates. Bechtel will provide a new model of residential living that will be distinct from the House system.
- The residents of Bechtel will be full members of the residential life system, and will be represented in all student activities and in the shared governance of residential life.
- A new Advisory Committee on Residential Life will be established to help implement the initial changes, provide ongoing assessment of Bechtel and the Houses, and make recommendations to me for further steps or improvements. The committee will include faculty, staff, and students.
- The process for residence assignments for freshmen as well as upperclass picks will be reformed to maximize student choice and reflect our core values.
- Current off-campus undergraduate housing will be converted to graduate housing beginning in the fall of 2018.
- A new Residential Experience office will be established within Student Affairs to coordinate residential life activities and serve undergraduate students, residential associates, residence life staff, and Faculty-in-Residence.
- The Faculty-in-Residence program will be expanded to promote engagement between students and faculty in the residences.
- The complete plan—including the rationale and steps for implementation—as well as an FAQ and the COUCH report are available online. On the Bechtel and Residential Life website you will also find a form to provide comments about the decision and information on how you can connect with me directly during office hours.
As we move forward in implementing this plan and finalizing the details for this coming year, it is essential that we continue our collaborative efforts. Students, faculty, and staff will have an opportunity to serve on the newly formed Advisory Committee on Residential Life, to provide input to the committee members, and to develop proposals.
In order to be ready for the fall of 2018, our work will begin immediately. Next week we will ask all continuing students to fill out a short survey so that we can obtain their preferences regarding on-campus living for next year.
I look forward to working with all of you in the Caltech community on these next steps.
Proposals to the Moore-Hufstedler Fund for enhanced student life at Caltech are due on Friday, January 19, 2018 by 5:00 p.m. This is the time to apply if you wish to receive funding for Spring 2018. Any member of the Caltech community may apply for funding.
Please send proposals, only from your '@caltech.edu' email address, to email@example.com as other email addresses can filter as spam and may delay your proposal. LATE PROPOSALS AND HARD COPIES WILL NOT BE ACCEPTED.
For more information on guidelines for proposal submissions, please see the Moore-Hufstedler Fund website at: http://studaff.caltech.edu/funding/mhf/proposals
Caltech Human Resources is once again sponsoring the annual Adopt an Angel Program, which provides holiday gifts for children of poverty-level families in the San Gabriel Valley area.
Come to the Human Resources office between 7:30 a.m. and 5 p.m. to pick up a decorated paper angel bearing the name of a needy child, along with his or her special wish list, age, clothing size, and interests. Unwrapped gifts with the paper angel attached are to be delivered to the Human Resources office by Friday, December 1.
The Angel Program is affiliated with the Foothill Unity Center, a nonprofit organization that provides critical support in the form of food, clothing, motel vouchers, referrals, and advocacy for people in crisis who reside in the San Gabriel Valley area.
For more information, contact Diane Williams at firstname.lastname@example.org or (626) 395-8055.
Looking to get the school year started off on the right foot?
Starting October 3rd, the Pink Turtles and Worklife@Caltech will be hosting a Move with the Pink Turtles walking campaign to help you get moving this Fall. The events are open to everyone willing to get a little more active, so bring a friend or family member!
The campaign kicks off on Tuesday, October 3rd at 5:30pm at the Caltech Student Health Center located at 1239 Arden Road, building number 8 on Caltech map.
Participants will then meet at 5:30pm every following Tuesday and Thursday at the Caltech Student Health Center for a walk hosted by Maria Lopez, founder of The Pink Turtles. The campaign will run until December 7th, 2017.
This Fall Worklife@Caltech is bringing you four fun and educational events as part of the Brown Bag Lunch Series at Caltech.
Whether you are looking for healthy eating tips or to learn some easy ways to reduce stress, the Brown Bag Lunch Series has got you covered!
Click here to find out the dates. topics and to RSVP
June 5, 2017
To: Caltech Staff
From: Julia McCallin, Associate Vice President for Human Resources
As you are aware, the annual Conflict of Interest (COI) disclosure period has been moved from October to June. Individuals will have from June 1 – June 30 to complete their COI disclosure. Those who do not complete their disclosure will not be eligible for an Annual Salary Increase (ASI) until their disclosure has been submitted. If the COI is not complete before the first pay period of FY'18, the ASI will be delayed until the start of the pay period following completion of the COI. Please note the ASI will not be retroactive. (The first biweekly pay period of FY'18 begins on September 18, 2017, and the first monthly pay period begins on October 1, 2017.)
A guide to the Conflict of Interest Disclosure and instructions can be found on the Human Resources website.
Please take a few minutes to go to access.caltech and complete the disclosure no later than June 30, 2017.
Happy to help.
This is an important part of your role in the Caltech community, and I thank you in advance for your commitment to maintaining Caltech's high level of integrity. If you have any questions, please contact Employment & Organizational Development at x6382.
Caltech faculty, staff and postdoctoral scholars are required to report all financial interests, work related gifts and commitments that they have outside of the Institute by submitting a Conflict of Interest Disclosure. This is a message that is automatically sent from the Conflict of Interest system to alert you about your need to complete the annual disclosure. The deadline to complete a Conflict Of Interest Disclosure for FY2017 is June 30, 2017.
Please follow these steps:
1. Log in to the Access.Caltech web page at: http://access.caltech.edu.
2. Enter your access.caltech credentials and click the Sign In button.
3. Select Conflict of Interest from the "Administrative Services" section on the screen. Be sure to click on Submit when you have finished your disclosure.
If you are having technical issues accessing the system, please contact the Caltech Help Desk personnel at 626-395-3500. Please be sure to take a few minutes to complete the online forms.
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