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New Students


Information for New Students

Graduate Orientation for Fall 2019 will take place from Sunday, September 22 to Wednesday, September 25. Instruction begins October 1. All incoming students must attend orientation.  Information on International Student Orientation may be found on the ISP website.  Anyone unable to attend will need to make special arrangements to attend mandatory sessions on policies, TA training, and other essential elements of orientation.  
  • Frequently Asked Questions 
  • Students with External Fellowships
  • Student Medical Insurance - During the summer, you will receive information to help you understand the Caltech insurance plans so that you can make your choice.  If you have questions or need assistance, please visit the Benefits website. The enrollment/waiver period usually runs from mid-July to late August, but be sure to check the website for specific dates.  Coverage for the fall term begins on September 1, 2019.
  • Student Dental Insurance
  • New Graduate Student Start-Up (NGSS) Loan - Incoming students who have submitted a loan request form online using the link that was emailed, please click here to complete your loan processing. Follow the instructions provided on the website to confirm your receipt and understanding of these documents. If you have any questions, please contact the Bursar's Office.
  • Caltech Email Account Setup - Information will be sent by the Registrar's Office during the summer.  
  • Responsible Conduct of Research Certification - all new students are required to complete the online CITI course in Responsible Conduct of Research prior to matriculation.  In the summer, once you have received your Caltech Universal Identification (UID) number, you will be asked to log onto the CITI training site via access.caltech and complete the short training course no later than October 1.  A record of certification will be sent to Caltech and will only need to be completed once while enrolled as a graduate student. 
  • Transcripts - If you have not already done so, please arrange for your previous institution(s) to send one copy of your final transcript to:  Office of the Registrar, Mail Code 125-87, Caltech, Pasadena, CA  91125 or email to


  • Student Health and Immunization (due August 15, 2019)
  • Housing Application
  • Student Patent and Computer Software Agreement (due June 15, 2019)
  • Pre-Registration (due June 15, 2019)
  • Student Multimedia Release and Distribution Consent
  • W-4 - US Citizens and Permanent Residents only (due August 15, 2019; you may send it to Payroll or
  • Direct Deposit
  • I-9 Employment Eligibility Verification - Caltech collects information for Form I-9 electronically.  If you are currently residing in the United States, Section 1 of Form I-9 should be completed prior to arrival, and Section 2 will be completed during check-in on September 23. If you are not currently residing in the United States, you will be able to complete Section 1 and 2 of Form I-9 when you check in on Monday, September 23. Computers will be available.  The documentation required for Section 2 must be reviewed for authenticity during check-in.  Examples of acceptable documents can be found on page 8 here.